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BSSM PRIVACY NOTICE

Your privacy is important to us and the information you share with us is treated with care.

The information we use and why we use it

In order to supply membership and event services to you, your personal data is processed by us, The British Society for Strain Measurement, PO Box 839, Flitwick, Bedford, MK45 9DU as data controllers.

The personal data we use if you are a member or prospective customer

The personal information BSSM use:

For Individual Members
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, colleague/partner name or contact details, direct quotes, photographs, dietary requirements, payment and bank details.

For Corporate Members
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, colleague/partner name or contact details,  direct quotes, photographs, dietary requirements, payment and bank details.

For Conference delegates
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, colleague/partner name or contact details, direct quotes, photographs, dietary requirements, payment and bank details, research papers, presentations.

For Training Programme delegates
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, colleague/partner name or contact details,  direct quotes, photographs, dietary requirements, payment and bank details, training course grades and certificate renewal dates.

For Conference, Workshop and Seminar attendees including speakers
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, research papers and presentations, colleague/partner name or contact details, direct quotes, photographs,  dietary requirements, payment and bank details.

For Competition entries
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, research papers and presentations, colleague/partner name or contact details, direct quotes, photographs,  dietary requirements, payment and bank details.

For exhibitions
Title, first name, surname.
Contact information such as email address, telephone number and postal address. Additional data elements may be required, for example your company address, affiliation or department, position in company, colleague/partner name or contact details,  direct quotes, photographs of staff and stands, dietary requirements, payment and bank details.

Why we use it:

Membership services
• To provide membership services and benefits

Communication and networking
• To communicate to members and non-members
• To provide networking/collaboration opportunities and promote interaction
• To ensure the wide dissemination of new ideas and best practice in the field of engineering measurement

Marketing purposes
• To research prospective exhibitors/corporate members
• Research into sponsorship opportunities
• To respond to an enquiry about our courses, workshops, seminars, conferences, or other services
• If you agree, to contact you for direct marketing purposes and to carry out delegate satisfaction surveys
• Photographs of past events for marketing purposes
• Quotes from delegates, members for marketing purposes.
• Providing delegate contact details to exhibitors

Conference or event attendance and participation
• when you submit information for example – to upload presentations/abstracts or papers to our website
• when you, or your employer, or its agents book you – for example to become a member of the BSSM, to participate in conferences, seminar, exhibitions or training events

Audit and reporting
• For audit and reporting purposes to help us manage our business effectively and efficiently

How long do we keep your information

Any information supplied to process payments is destroyed as soon as a payment is processed.

For accounting purposes we are required to store basic payee information (Surname, First Name, Affiliation) for seven years.

With regards to all other information, this is stored whilst you are a member and for two years subsequent to you ceasing to be a member.

Who we share your information with and why

We share your personal data for the purposes listed below, with the following recipients:

The personal information we use

Title, first name, surname.

Contact information such as email address, telephone number and postal address.

Quotes from delegates and members.

Photographs of attendees at events.

According to the nature of your request additional data elements may be required, for example your company address, affiliation or department, position in company, colleague/partner name or contact details,  dietary requirements, payment and bank details, research papers, presentations, training course grades and certificate renewal dates.

Who we share with and why

Publishers including Wiley Publishing and Eureka
To provide members with online access to Strain and Experimental Mechanics

For Publishing articles/advertisements if prior agreement has been made.

Other Societies, Universities and organisations
For joint membership, attendance, parking, dietary requirements, travel or accommodation.

Email marketing and IT providers including: Campaign Monitor, Survey Monkey, Sygarsync and Google forms
For publicity purposes, obtaining feedback about our events and for registration.

Exhibitors
For exhibitors to contact delegates directly.

Conference and event delegates
To provide information on  fellow attendees and presentations/papers/abstracts presented

Other individual and corporate members and the public
To promote events, members and to disseminate information and encourage networking opportunities.

For further information please contact us at info@bssm.org

Information collected via cookies
Please see our Cookie Policy at www.bssm.org/cookiepolicy for more information

What we do with your information

We will use your information to provide any services that you have requested and also to inform you, normally by email, about our services, events and news.

We do this on the grounds of Legitimate Interest as we believe it is both in your interest and ours to keep you up to date of all BSSM related topics that relate to BSSM membership and events.

If you would rather we don’t contact you this way please let us know by emailing info@bssm.org or you can you unsubscribe by clicking the link on one of our emails.

Your rights and how to contact us

We will only use your information where we are allowed to by law, because we have a legitimate business interest or where you agree to it.
You can correct any information that we hold, or ask us to remove any information at any time by emailing info@bssm.org