Important Exhibitor Information
We are looking forward to welcoming you to EMex25 which will take place on Tuesday 2nd and Wednesday 3rd September 2025 during the BSSM's 19th International Conference on Advances in Experimental Mechanics.
Delegates and Visitor Information
Current conference visitor and delegate information,
Venue
Imperial College London
South Kensington Campus
London SW7 2AZ, UK
Programme as pdf
Parking and equipment drop off
Parking is discouraged and we cannot provide parking on site. Exhibitors can drop off equipment at Unwin Road, at the back entrance of the Mechanical Engineering (City and Guilds Building), see venue map. Parking is available on the street for limited hours.
Exhibition set up
Exhibition set up from 8am Tuesday 2nd September and exhibitors will have ample time to set up before breaks. It is not possible to set up on the Monday.
The Conference Meeting Rooms
Lecture theatres LT300 & LT309 on level 3 City & Guilds building and Skemp LT201 in Skempton building.
Refreshments and EMex 25 Exhibition
Rooms 649-652 on level 6 City & Guilds.
Exhibition
Exhibition opening times
The exhibition is open to delegates all day, with all refreshments and a finger buffet lunch served, please see the programme for full timings.
Refreshments
Refreshments and lunch will be served to conference delegates in the exhibition hall on the days of the exhibition.
What is provided
Exhibitors are provided with a table 120cm x 60cm and 95cm, high 2 chairs, access to power and wi-fi, (pop up stands should be placed behind the table) refreshments and lunch throughout the day. Pop up stands can be placed behind the table. Table covers, power cables and fixings are not provided. Cables need to PAT tested. 2 exhibitor representatives are allowed per table. There will be a charge for additional representatives. Refreshments and lunch are provided. Delegate lists will be available post event subject to GDPR.
Sending equipment and parcels
Notice of bulky parcels must be made beforehand at info@bssm.org or delivery may be refused
Please note we will not be responsible for any returns of exhibitor equipment/deliveries
Please send to:
Prof Catrin Davies/BSSM EMex
Imperial College London
Mechanical Engineering Stores (1)
124 City and Guilds Building,
Unwin Road,
South Kensington,
London, SW7 2BX
T: 020 7594 7016
Inserts in delegate bags
If you have opted to have inserts included in delegate bags (additional charges apply but free of charge to BSSM Corporate members) please send 180 copies (maximum size single A4 sheet) to arrive no later than August 16th, please contact amandaboaler@bssm.org for address details.
Additional Conference and Social Events
If exhibitors wish to attend the conference dinner, conference reception or conference as a delegate, there will be additional charges please contact info@bssm.org for more information
Wi-Fi Instructions
Wi-Fi cloud – guests can access the Cloud service without registering for a guest account.
More delegate and visitor information
Exhibitor Layout
