Important Exhibitor Information

We are looking forward to welcoming you to EMex26 which will take place between  8 and Wednesday 10 September 2026 during the BSSM's 20th International Conference on Advances in Experimental Mechanics.

Delegate and visitor information
Current conference visitor and delegate information,

Venue

Swansea Building Society Arena
Oystermouth Road
Bae Copr Bay
Swansea
SA1 3BX

Exhibition opening times

The exhibition is open to delegates all day, with all refreshments and a finger buffet lunch served, please see the programme for full timings.

Refreshments

Refreshments and lunch will be served to conference delegates in the exhibition hall on the days of the exhibition.

Photography

Photographer on site: Please be aware that throughout the event we will be taking photographs to use on the BSSM Social Media accounts and our website. If you do not consent to this, please let us know. 

What is provided

Exhibitors are provided with a table 120cm x 60cm and 95cm, high 2 chairs, access to power and wi-fi, (pop up stands should be placed behind the table) refreshments and lunch throughout the day. Pop up stands can be placed behind the table. Table covers, power cables and fixings are not provided. Cables need to PAT tested. 2 exhibitor representatives are allowed per table. There will be a charge for additional representatives. Refreshments and lunch are provided. Delegate lists will be available post event subject to GDPR. 

Sending parcels ahead

Please contact the Arena in the first instance to confirm parcels can be collected: events@atgentertainment.com Parcels must be labelled as per the following:

FAO: Swansea Events – “If you have a contact name, please also put here”
“BSSM 20th Conference on Advances in Experimental Mechanics/EMex26”
“Your Company/Recipient Name”
Swansea Building Society Arena
Oystermouth Road,
Bae Copy Bay
SA1 3BX

Please Note: If not labelled as above, the Arena is unable to allow delivery, also whilst all care is taken on receipt of parcels, the Arena takes no responsibility of the condition of items received e.g. damaged while in delivery etc.

On the day loading

Please contact the event organiser to confirm drop off and parking allocations – If drop off has been provided from the loading bay please follow the map directions below, if drop off is unable to be provided from the loading bay, please enter the building via
Stage Door, which can be found on the ground floor of the car park at the back of the building.

Leaving parcels for collection

If you are leaving parcels here for collection at another time, please make your way to Stage Door with the items, plus any pre-printed labels etc. We will ask you to complete a form so please have all collection information ready. We cannot keep any items on site without this form - please be aware without this documentation, any parcels left may be disposed of. 

All Exhibitors MUST sign in at Stage Door if arriving before event opens. 

How to get here