Important Exhibitor Information

We are looking forward to welcoming you to EMex26 which will take place between  8 and 10 September 2026 during the BSSM's 20th International Conference on Advances in Experimental Mechanics.

Delegate and visitor information
Current conference visitor and delegate information,

Venue

Swansea Building Society Arena
Oystermouth Road
Bae Copr Bay
Swansea
SA1 3BX

Please contact events@atgentertainment.com  with additional queries you may have.

Exhibition opening and set up times

Exhibitors can set up from 8am on the 8th or 9th of September. The exhibition is open to delegates all day, with all refreshments and a finger buffet lunch served, please see the programme for full timings.
Exhibitors can also set up between 3pm and 5pm on the Tuesday 7th September, the day before EMex and the conference.  

Refreshments

Refreshments and lunch will be served to conference delegates in the exhibition hall on the days of the exhibition.

Photography

Photographer on site: Please be aware that throughout the event we will be taking photographs to use on the BSSM Social Media accounts and our website. If you do not consent to this, please let us know. 

Exhibitor presentation to delegates

Exhibitors can introduce themselves to delegates and present a one minute slide during a special "Meet the Exhibitors" session. To participate with a visual, email a maximum of one PowerPoint slide to info@bssm.org by 24 August 2026. Submitting a slide is optional, and exhibitors are welcome to present without one.

Registered exhibitors and plan

1. Dantec Dynamics 9 Sept  1 day
2. SinceVision 3 days
3.Match ID 3 days
4. HBK 8, 9 Sept 2 days
5. DATS - Data Acquisition & Testing Services 3 days
6. Photron 8, 9 Sept 2 days
7. Severn Thermal Solutions 8 Sept 1 day
8. LaVision 3 days 
9. Instron 3 days
10. Delta XD 8, 9 Sept 2 days
11. Techni Measure 8, 9 Sept 2 days
12. Ametek 3 days
13. Correlated Solutions/EPT 8, 9 Sept 2 days
14. BSSM 3 days

Plan as pdf

What is provided

Exhibitors are provided with a table 120cm x 60cm and 95cm, high 2 chairs, access to power and wi-fi, (pop up stands should be placed behind the table) refreshments and lunch throughout the day. Pop up stands can be placed behind the table. Table covers, power cables and fixings are not provided. Cables need to PAT tested. 2 exhibitor representatives are allowed per table. There will be a charge for additional representatives. Refreshments and lunch are provided. Delegate lists will be available post event subject to GDPR. 

Sending parcels ahead

Please contact the Arena in the first instance to confirm parcels can be collected: events@atgentertainment.com Parcels must be labelled as per the following:

FAO: Swansea Events – “If you have a contact name, please also put here”
“BSSM 20th Conference on Advances in Experimental Mechanics/EMex26”
“Your Company/Recipient Name”
Swansea Building Society Arena
Oystermouth Road,
Bae Copy Bay
SA1 3BX

Please Note: If not labelled as above, the Arena is unable to allow delivery, also whilst all care is taken on receipt of parcels, the Arena takes no responsibility of the condition of items received e.g. damaged while in delivery etc.

Your parcels can be collected from the Stage Door upon arrival.

On the day unloading/loading

If car access is required for equipment drop-off, please follow the map directions to the Loading Bay below.

You will have 30 minutes waiting period to unload and then move your car to a nearby car park.

If you need access to your car during the conference, there are a limited number of parking spaces in the Loading Bay. Please send your registration number to info@bssm.org by 2 September.  If the registration number is not received by this time, then you will only be able to park for 30 minutes for unloading/loading.

Alternative parking is available at:

‍Copr Bay North Multi Story
Step free access across the golden bridge (Copper Bridge on Map)
Operated by: Swansea Council
Average walk time: 2 minutes

£1 an hour for up to five hours and a maximum of £5 for up to 24 hours from Monday to Saturday. Sunday parking costs £2

‍https://www.swansea.gov.uk/coprbaynorthmultistorey

If drop off is not required from the loading bay, please enter the building via Stage Door, which can be found on the ground floor of the car park at the back of the building.

Please contact the event organiser by 2 September (info@bssm.org) to confirm your drop off and parking requirements.

Leaving parcels for collection

If you are leaving parcels here for collection at another time, please make your way to Stage Door with the items, plus any pre-printed labels etc. We will ask you to complete a form so please have all collection information ready. We cannot keep any items on site without this form - please be aware without this documentation, any parcels left may be disposed of. 

For Fire Safety purposes, all Exhibitors and organisers MUST sign in at Stage Door if arriving before event opens at 8.30 a.m. during the conference or if arriving between 3 and 5 p.m. on Monday 7^th September.

The Loading Bay

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Turn left off Oystermouth Road into a one way between the LC2 and the arena, follow the road to the turning circle where you will see the golden gate to our Loading Bay. Please note: You are unable to gain access to our loading bay driving from the Mumbles direction.

Stage Door

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Open 8am – 6pm Monday - Friday
This is located in the Copr Bay South car park

All exhibitors and organisers that are on-site before the doors open to delegates will need to sign in at Stage door for fire safety purposes.

How to get here